I have a client who is transitioning from SharePoint on-premises search to hybrid search with Office 365 and SharePoint Online. They are looking forward to removing several servers from their farm that are currently dedicated to the Indexing and Content Processing roles. They plan to collapse their Search Topology down to two redundant crawlers. This simpler topology is one of the big benefits of Hybrid Search with the SharePoint Cloud Index. Of course, the other big benefit is now you only have one index for all for your content. That single index is served to both your Office 365 Search Center and Delve as well as the on-premises search center. I teach all of this in my class SharePoint and Office 365 Hybrid Workloads, which I teach as a 3-day hands-on online training course and an abbreviated version as a workshop at conferences. (The next one will be in Haarlem, Netherlands October 24th at SharePoint Unite and in Orlando, FL at SPLive 360, November 12th.)
The first two steps to getting Hybrid Search running are to create a Cloud Search Service Application and run the on-boarding process either with PowerShell or the recently released Hybrid Picker option. The next step is to create Result Sources on premises that tell your local farm to get the query results from a Remote SharePoint source. We configured the remote address of the tenant, saved the new Result Source, marked it as Default and that’s it. Now you can go to your on-premises Search Center and execute a query.
Hybrid Search Configuration Rule #1: Create Result Sources on premises that reference your SharePoint Online Tenant.
Note: If it does not work it may be due to the Default Result Source not getting picked up by your Search Results Web part picking up the Default setting. You can fix this by editing the web part and setting the correct Result Source.
The issues began to arise when they tried to apply Result Type rules to render their custom Display Templates. They assumed that the rules should be created on premises since the Display Templates are in the site collection Master Page catalog of the local site collection. This assumption was supported because they could pick their custom Managed Properties in the on-premises rules picker. (As I said, they were migrating, so the custom properties had been migrated to the new on-premises search schema.) The rules were not displaying the Display Template. If we forced the Display Template in the Web part it worked fine.
My first step was to replicate the issue on a new Office 365 tenant and clean SharePoint environment. This is where I confirmed my first assumption.
Hybrid Search Configuration Rule #2: Create Managed Properties and manage Search Schema in SharePoint Online tenant.
This means that your result type rules need to be configured in your tenant too. Since they are scoped at the site collection or site and the rules may reference Managed Properties, I chose to create a test rule pointing to a test Display Template (with Ruby in bold) in my SharePoint Online Search Center (tenant.sharepoint.com/search).
Hybrid Search Configuration Rule #3: Define Result Type Rules in a SharePoint Online Search Center.
This worked fine and I saw the results below.
The solution was to keep the relative path the same and add only the published Display Template to the on-premises Search Center. To ensure that the local Display Template was in use versus the “Ruby” version from SharePoint Online, I changed the label in the Display Template. Do not rename your template file.
To be clear here, all I did on premises, after fixing the Remote Result Source (see updated Rule #1 below), was add the Display Template to the local Master Page Gallery. I did not create a local Result Type Rule, in fact, I could not because the Managed Properties don’t exist in the on-premises Search Schema. So here is the clarified Rule #1.
(Updated) Hybrid Search Configuration Rule #1: Create Result Sources on premises that reference your SharePoint Online Tenant Site where you configured the Result Type Rules.
To be clear, we changed the URL of the Remote Service URL to point to the SharePoint Online Search Center since that is where we had configured the Result Type Rules. This is what the Result Type Rule looks like.
Here is a summary of where Brian and I have been able to successfully configure the different parts of SharePoint Hybrid Search.
|Feature||SharePoint Online||SharePoint On-Premises|
|Content Sources||N/A||Cloud SSA|
|Result Sources||Tenant – Consumed Online||SSA – Consumed On-Premises|
|Query Rules||Tenant, Site Collection, Site2||Cloud SSA, Site Collection, Site2|
|Result Types||Site Collection3||No1|
|Search Usage Reports||Site Collection||No4|
|Crawl Log||N/A||Cloud SSA|
I hope this helps you to understand the chain of events that occur and how to get your rules running on your Hybrid Farms. I put together this diagram to make it a little clearer. It is my interpretation of the query flow.
Special thanks for Neil Hodgkinson (@NellyMo) and Brian Pendergrass (@bspndr) for looking over my shoulder on this post and providing valuable content for the table of features. All errors are my own.
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